Outlook.com is a personal information management application that is hosted on the web that was launched in the year 2012 by Microsoft following the demise from its Hotmail.com application. It integrates calendars, emails and contacts with to-do and task-related services for users. For those who use the internet it is an entirely free service but it comes with ads in between. However, it offers the ability to avoid these ads to Microsoft 365 subscribed users. The free storage of approximately 15GB is offered to users, and even more to Office 365 Premium users. The application supports Add-ins integrations and also provides users through Paypal, Fedex, etc. Tools integrations. It’s a favorite among users because of its everywhere access, its focused performance as well as the option of dark mode automatic reminders to pay bills and sweep functions secure for enterprise as well as free Microsoft access Voice-controlled navigation, etc.
Reasons to Get Backup of email from Outlook.com
Outlook.com although it is protected with security that is Microsoft 365 level security, it also includes the most prevalent danger to your webmail account which is online hacking. The technology of today has evolved significantly, and so have the harmful activities that are a part of it. Account hacking is the main element of the cyber crime. When an account is compromised, vital emails were stored at the cloud, a single location can create confusion for the person or the organization. Also, internet or service down times can play a major part in the unavailability of the cloud email. Therefore, in order to be on the forefront of any similar future disasters, a backup of emails stored on to the outlook.com platform is essential.
Selective backup techniques – Manual & Automated
Manual method of backup Outlook.com mailbox by using Export feature
“Export mailbox” is the newest integrated feature in the Outlook.com software for email (introduced in 2020 only) that allows users to export their complete Outlook.com mailbox into the PST format. To learn more about the manual backup process in greater detail we will follow the steps below.
- Visit this link https://outlook.live.com/owa/ and sign-in with your Microsoft 365 subscription login details.
- Click on your gear icon or settings icon to the right side and choose from the view all Outlook options.
- Then, select then the General option in the left side panel. Then, go to the Privacy and Data section, then to the Export mailbox option within the Export mailbox
- Once the user clicks the Export mailbox option and clicks on Export mailbox, the export process will begin.
Notification: On the same Privacy and Data page, a choice to download and delete the search history is available that users can make use of to benefit themselves. - The export process can take up to 4 days to complete as stated in the user interface as well as upon conclusion of the export process the Download link of the export PST data will appear made available to users in the Outlook.com Inbox folder itself. Users can click this link and download an exported PST file that includes Outlook.com mailbox content and save it on any external drive or system drive of their preferences.
- Thus, the manual method to export Outlook.com mailbox is described.
Manual Method – Forwarding important emails to a different account
This is the technique that will benefit users only in the case that the amount of critical emails that must be secured is extremely small (less than). The emails might contain confidential account details, passwords, information , or even other company data. Users can then forward these emails to other trustworthy account holders to protect their information in multiple places.
Users simply have to open the specific mail (with attachments) and then click on the Forward option at the top of the ribbon, enter your email address to the sender, and after that click “Send” to forward that email.
Manual Method of Creating local copies of emails by integrating Outlook.com to an email client for desktops
Microsoft Outlook The desktop-based email client program developed created by Microsoft can be used to connect or modify the Outlook.com account with an “Add account” option on the user interface within the Outlook application as well as outlook.com login information. This way, whenever the application is running and used to exchange emails and downloads using the configured Outlook.com account, an automatic copy of the email and associated updates for the account are saved to the system, along with regular system backups that are performed by users. This copy exists on the local system drive, even after the user removes the outlook.com account from their mail client on the desktop (Microsoft Outlook).
Automated way to backup unlimited emails backups using Outlook.com
To get rid of or avoid all of the limitations that come with the manual methods described above Users should definitely opt to the automated backup solution that is designed for outlook.com email accounts. This way, users can benefit from a quick reliable, complete and efficient backup without having to deal with the limitations similar to manual methods.
- The long wait of 4 days to finish the process of exporting mailboxes
- Non-assurance or uncertainty about the effectiveness of the process
- Limited emails can be sent to other accounts
- The need for outlook.com account configuration and routine system backups
- Long and tiring backups
The most preferred solution for automation
Given the significance of an automatic solution over the native solutions for backups of outlook.com email, we’d like to provide our outlook.com customers with the most reliable and effective Outlook.com Backup tool to provide a quick, selective, effortless and efficient backup of all outlook.com mailbox content. Find this tool and all the details about its capabilities from the official site.
Summary
The article is built around the need for backups of outlook.com emails and the suggestions for solutions. There are a few solutions that can be implemented natively, described with the steps and a professional-grade utility was developed to remove the limitations that come with manual methods.
